📣 Join us for our Annual General Meeting (AGM) on July 17! 🗓️

All Langara Students’ Union members are invited to our AGM, where you can stay informed, voice your opinions, and help shape LSU’s future! 🗣️ This is your opportunity to participate in important decision-making.

AGM Agenda:

1. Call to Order

   • Welcoming Comments & LSU Overview

2. Adoption of 2024 AGM Agenda

3. Approving the Minutes of the 2023 Annual General Meeting

4. Reports:

   • Auditor’s Financial Statement

   • Appointment of Auditor for 2025

   • Reports from Executive Officer(s)

   • Report from Council

5. Special Resolutions:

   • Special Resolution 1: Bylaw Amendment on Inspection of Records

   • Special Resolution 2: Bylaw Amendment on Eligibility Criteria for Election Candidates

6. Question and Answer Period

7. Adjournment

Details:

• 🗓 Date: July 17

• ⏰ Time: Registration at 11:30 am, meeting starts at noon

• 📍 Location: LSU Building

• 🆔 Student ID Required

📌 Mark your calendars! Join us to engage with your fellow students, learn more about LSU’s work, and be part of shaping our community. We look forward to seeing you there! 💪🌟

Special Resolutions for Consideration:

Special Resolution 1
13.2.2 Inspection of Records:
Current Text:
Any Member wishing to inspect the records of LSU, which they are permitted to inspect under the Societies Act, shall provide a written request in person at the offices of LSU and schedule an appointment, no earlier than three (3) Business Days of making such request, to inspect the records of LSU during normal business hours on a Business Day in the Academic Year. For greater certainty, no appointment shall be scheduled on a day that the offices of LSU are closed.
Amended Text:
Any Member wishing to inspect the records of LSU, which they are permitted to inspect under the Societies Act, shall provide a written request in person at the offices of LSU and schedule an appointment, no earlier than fifteen (15) Business Days after making such a request, to inspect the records of LSU during normal business hours on a Business Day in the Academic Year. For greater certainty, no appointment shall be scheduled on a day that the offices of LSU are closed.
Resolution for Approval:
BE IT RESOLVED, AS A SPECIAL RESOLUTION, THAT THE MEMBERSHIP APPROVES THE FOLLOWING AMENDMENTS TO THE BYLAWS:
The Bylaws shall be amended as follows:
- Section 13.2.2 shall be amended to read as outlined in the amended text above.
Explanation:
This amendment changes the required notice period for scheduling appointments to inspect records from three (3) Business Days to fifteen (15) Business Days after making the request.

Special Resolution 2
Current Text:
9.5 Eligibility
9.5.1 Each nominee wishing to be a Candidate must:
(i) be a Member In Good Standing;
(ii) be a newly enrolled Student for the then Academic Year or a Student achieving the Minimum Academic Standard in his/her most recent prior Academic Year at Langara College;
(iii) have a valid Langara College Student photo identification card;
(iv) has completed and submitted to LSU the necessary forms, including the academic standing form, of LSU prior to the close of the nomination period; and
(v) meet any other reasonable criteria set by Council or contained in any applicable Policies.
9.5.2 Unless otherwise determined by Council, each nominee for a position on the Executive Board must, in addition to fulfilling the qualifications in Article 9.5.1, provide the following with his or her nomination materials for review by the Electoral Committee:
(i) two (2) work references;
(ii) one (1) academic reference; and
(iii) a current curriculum vitae highlighting the knowledge and experience in at least one of the relevant functional areas listed below for the position applied:
a) President: business administration, records management, project management, and governance.
b) Vice President of Finance & Administration: economics, commerce, accounting, and financial management.
c) Vice President Student Life: event planning, communications, counseling, project management, psychology and education.
d) Vice President Internal and Vice President External Affairs: activism or advocacy on ethical and social development issues relating to race, ethnicity, culture, religion, class, disability, age, gender, sex, and sexuality.
9.5.3 The accidental omission to provide any of the information set out in Article9.5.2 shall not invalidate any nominee or Candidate from the Election or By-Election nor any person successfully elected from being a member of Council.

Amended Text:
9.5 Eligibility Criteria for Election Candidates
9.5.1 Each nominee wishing to be a Candidate must:
1. Academic Standards: Candidates must maintain a minimum Grade Point Average (GPA) of 2.0 and a Cumulative Grade Point Average (CGPA) of 2.0.

2. Enrollment: Candidates must be a newly enrolled students for the current academic year and have achieved a minimum GPA of 2.0 in their most recent prior academic year at Langara College/or similar institution.

3. Identification Requirement: Candidates must possess a valid Langara College student photo identification card or Enrollment letter.

4. Submission of Forms: Candidates must complete and submit all necessary forms, including the academic standing form, to LSU prior to the close of the nomination period.

5. Additional Criteria: Candidates must meet any other reasonable criteria set by the Council or contained in any applicable policies.

9.5.2 Executive Board Requirements
Unless otherwise determined by Council, each nominee for a position on the Executive Board must, in addition to fulfilling the qualifications in Article 9.5.1, provide the following with his or her nomination materials for review by the Electoral Committee:
(i) Two (2) work references;
(ii) One (1) academic reference;
(iii) A current curriculum vitae highlighting the knowledge and experience in at least one of the relevant functional areas listed below for the position applied:
a) President: business administration, records management, project management, and governance.
b) Vice President of Finance & Administration: economics, commerce, accounting, and financial management.
c) Vice President Student Life: event planning, communications, counseling, project management, psychology and education.
d) Vice President Internal and Vice President External Affairs: activism or advocacy on ethical and social development issues relating to race, ethnicity, culture, religion, class, disability, age, gender, sex, and sexuality.
9.5.3 The accidental omission to provide any of the information set out in Article 9.5.2 shall not invalidate any nominee or Candidate from the Election or By-Election nor any person successfully elected from being a member of Council.
9.5.4 The Elections Committee shall have the authority to amend, and/or establish additional eligibility criteria as deemed necessary to uphold the integrity and fairness of the election process. Any changes to eligibility criteria must be documented in policy and comply with the overarching principles and policies set by the Council.
Resolution for Approval:
BE IT RESOLVED, AS A SPECIAL RESOLUTION, THAT THE MEMBERSHIP APPROVES THE FOLLOWING AMENDMENTS TO THE BYLAWS:
The Bylaws shall be amended as follows:
- Section 9.5 shall be amended to read as outlined in the amended text above.
Explanation:
This amendment clarifies the required GPA and allows the elections committee to make changes to policy as the committees sees fit.